Effective date: 13 October 2025
1. IntroductionWelcome to AdinaSquare. We value your privacy and are committed to protecting your personal information. This Privacy Policy explains what data we collect, how we use it, how long we store it, and the rights you have regarding your information.By using our website or submitting information through our forms, you agree to this Privacy Policy.
2. Information We CollectWe collect the following types of information:
Text2.1 Information You Voluntarily ProvideYou may provide personal information when you submit your brand/company to the project, including:
Company or brand name
Short description
Website URL(s) or social links
Logo or image files
Contact email
Contact phone number (optional)
Any additional information you choose to submit in the Tally form after payment
2.2 Information Collected After PaymentAfter a successful payment, you are redirected to a Tally form where you voluntarily provide all required submission details. These are not sent to us automatically — you provide them by filling out the form.
2.3 Automatically Collected InformationOur systems may automatically collect:
Browser type
IP address
Device information
Usage data related to the submission process
2.4 Information From Third-Party ServicesTo automate the submission workflow, we receive limited data from:
PayPal or Stripe — confirmation of your successful payment (transaction ID, payment status, payer email)
Make.com — automated passing of payment confirmation to allow next steps in the submission process
We do not receive or store full payment details such as full card numbers or banking information.
3. How We Use Your InformationWe use the collected data for the following purposes:
To verify successful payment
To allow you to complete your submission
To review and publish your submission as part of the project
To contact you regarding important information (e.g., publication date, missing details)
To maintain the functioning and security of the website
To fulfill legal obligations
We do not use your information for automated decision-making or profiling.
4. Public Display of InformationAdinaSquare is a public project, and the information you submit (such as your brand name, short description, logo) will be publicly displayed, except:
contact information explicitly marked as “not to be publicly displayed”
internal information needed only for payment confirmation or communication
We clearly mark in the form which fields will be publicly visible.
5. Legal Basis for ProcessingWe process personal data based on:
Contract performance — to accept your submission and publish it
Your consent — for optional fields or additional information
Legitimate interests — to maintain website functionality and prevent misuse
Legal obligations — accounting, fraud prevention
6. Data RetentionWe retain your personal data:
For as long as the website and project remain publicly active
Up to one additional year after the project is discontinued, for record-keeping and legal compliance
After this period, data is securely deleted.Because submissions become part of a public archive once published, data cannot be removed or modified after the project goes live (see Section 9).
7. Sharing Your InformationWe may share your personal data with:
PayPal and Stripe (to process and confirm payments)
Make.com (to automate the workflow)
Tally (for form submissions you voluntarily fill out)
Service providers involved in website hosting, security, or analytics
These parties may process data in different countries, but we ensure that all providers maintain GDPR-compliant protection standards.We do not sell or rent your data to any third party.
8. International Data TransfersSome of our service providers may process data outside the European Union.
When data is transferred internationally, we ensure appropriate safeguards such as:
Standard Contractual Clauses (SCCs)
Adequacy decisions
GDPR-compliant contractual arrangements
9. Your RightsUnder GDPR, you have the right to:
Access your personal data
Correct inaccurate information
Withdraw consent (before publication)
Request restriction of processing
Lodge a complaint with your local data protection authority
Important limitation (due to the nature of the project):You may withdraw your submission only BEFORE the public launch of the project.
After the project is publicly published:
No deletion or modification of submitted data is possible,because the content becomes part of a permanent public archive.
Withdrawal requests must be made via the contact email listed below.
10. No Automated Decision-Making or ProfilingWe do not use:
automated decision-making
AI-based profiling
behavioral prediction models
All decisions about submissions are made manually.
11. SecurityWe take appropriate technical and organizational measures to protect your data from unauthorized access, alteration, or loss.However, no online system can guarantee 100% security.
12. Contact UsIf you have any questions regarding this Privacy Policy, wish to withdraw your submission (before publication), or want to exercise your rights, please contact us at:[email protected]
13. Updates to This Privacy PolicyWe may update this Privacy Policy from time to time.
The latest version will always be available on this page.If changes substantially affect your rights or obligations, we will inform you via email prior to the updated policy taking effect.